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Project management basics

Breaking work down

How big a task should be, when to use sub-tasks, and how to split work fairly between people.

Updated 11 Nov 2026 · 1 min read

A good task can be finished by one person within a week, and you can tell when it’s done.

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Tasks or sub-tasks?

  • A task has an owner, a week and a deadline.
  • Sub-tasks are the steps inside it: same owner, ticked as you go.
  • If a step needs a different person or a different week, make it its own task, and link it with “waits on” if it must come first.
One task, four steps. Ticking them moves the progress bar.

Sharing the work fairly

Give effort estimates (hours) and look at the Workload view. If one person’s week is red, move something before the week starts, not on Thursday night.